FREQUENTLY ASKED QUESTIONS

A DESTINATION WEDDING

Having a wedding at The Woods is so much more than your usual one night wedding. You get the entire property to yourself for two nights (or more if you wish. There are so many incredible spaces to explore and use, we suggest making the most of it with several events, get togethers and activities. Here you can see real pictures and suggestions for a Woods Wedding:

www.thewoodsfarm.com.au/imagine

WHAT IS INCLUDED 

Final inclusions are as per your signed contract and confirmed once a deposit is paid. Our general inclusions are:

8 Cabins

18 Glamping Tents

Ceremony Space

140 white plastic bentwood style chairs for ceremony

Open Air Bush Chapel

Pizza and Veggie Garden

Animal Feeding for Guests

Yoga Class for Guests

Use of the pool area, pool pergola and pool courtyard

Access for 3rd party suppliers

Breakfast Buffet

Cute lil hamper in each house with a welcome note to your guests from you (which we write and set up in each house)

Use of the styling shed and supplies

Reception furniture: tables and chairs for up to 140

Use of all our on site weddings signs

Firepits

For more exact details download our wedding brochure here:
https://www.thewoodsfarm.com.au/southcoastwedding

HOW MANY PEOPLE CAN THE PROPERTY SLEEP:

Our Property includes accommodation for up to 120 people across our 8 x 3-bedroom cottages and 16 super cool glamping tents:

64 in houses

16 in house tents (2 per tent next to each house)

40 in glamping field (if you use the glamping day beds sofa beds for two people)

HOW MANY PEOPLE CAN ATTEND A WEDDING:

We can hold weddings for up to 200 guests (there is an extra charge of $20 per person over 120). We provide table table chairs for up to 150 and you can hire anything needed for more guests. 

CHAIRS IN CHAPEL: 140 (but up to 200 with guests standing outside and around shed)

HOW MANY CARS CAN PARK AT THE PROPERTY:

PARKING: 100 Cars 4 cars at each house, 10 cars in glamping, 8 in visitors, 50 extra in parking paddock

WHAT IS THE NOISE CURFEW:

All amplified music must be turned off by 10:30pm on weekends and 10pm on weekdays

HOW DO I BOOK

To book the property for a wedding, request a contract from our team, review and sign and send back with a $2000 deposit. Email hello@thewoodsfarm.com.au to get a contract. 

 

WHEN IS CHECK IN AND CHECK OUT:

You can check-in by 3pm the first day and check out at 10am the last day. This gives you time for your hire equipment to arrive and be set up, as well as time after the event for everything to be set down and picked up.

 

BYO & DIY

We are BYO for food and drinks and charge no surcharge or corkage. We have a styling shed full of deco props for you or your stylist to use. This comes with no extra charge. We can suggest lots of incredible locals that can help with everything you need to bring together an absolutely incredible day!

 

RSVP & PAYMENT METHOD

As our venue includes all accomodation, it is customary for your guests to pay their own accomodations costs, we’d recommend to use the website www.eventbrite.com.au for your RSVP & payment method. This is an easy and efficient way of inviting your guests and getting them to contribute to accommodation - which all comes off the overall fee at The Woods. 

 

VENDORS

For more information on vendors and people that can provide services for your wedding, check out this link:

https://www.thewoodsfarm.com.au/vendors

  

REAL WEDDINGS

You can see lots of pics on Instagram of real weddings we have held at the woods; www.Instagram.com/thewoodsfarm

And there are more pics here:

https://www.thewoodsfarm.com.au/real

WHAT STYLING ITEMS ARE INCLUDED IN THE STYLING SHED:

Check out the items we have here that you can use for free when holding a wedding at the woods:

www.thewoodsfarm.com.au/styling

Can we hire the property for our ceremony only?

Our wedding package includes accommodation & venue hire for up to 120 guests for a two-night stay, where you get exclusive access to the entire property! This is what makes The Woods Farm so unique, to have your wedding and an amazing getaway for your guests at the same time. Therefore, it is not possible to hire the property for your ceremony only.

 

Do you have a commercial kitchen on site?

Our wedshed includes a gigantic cool room for you and the caterers to store food and drinks. We don’t have a commercial kitchen onsite, but at the back of the wedshed, we’ve got rinsing facilities (cold water only) and a concrete slab for your caterers to set up their kitchen marquee including water and power access.

 

From what time do we have access to the wedshed/cool room?

The wedshed has got a cool room which you’ll have access to the day prior to the wedding. Please note, the wedshed electricity runs off a generator and so the cool room can’t stay on overnight. We usually turn it on Friday morning, off Friday night and back on first thing on Saturday morning. Any drinks stored in there would be fine, but it’s not suitable to store any food items/wedding cake in there overnight as we can’t guarantee the fridge temperature.

 

Can we bring in extra tents/campervans/swags for additional people?

No, we are not licensed for this – we have strict council guidelines of how we can operate and our maximum occupancy. There are caravan parks nearby such as Jervis Bay Holiday Park.

 

Do you take individual payments from our guests?

We don’t take individual payments from guests. If you’re looking to get your guests to cover some of the accommodation costs, we’d recommend to use the website www.eventbrite.com.au

for your RSVP & payment method. This is an easy and efficient way of inviting your guests and getting them to contribute to accommodation.

Do your staff look after the wood fire pizza oven/wood and cook the pizzas for us?

Do we need to supply/are there already pizza trays/stones or how do they go into the oven for baking? How many of these are there? How long does it take for each pizza to cook? How many pizzas can you fit? The operation of the wood fire pizza oven is DIY and BYO. We do provide the essentials such as; kindling (firewood) and a pizza shovel. The oven can fit 2 pizzas at a time. Click on the following link to find out more about how to use a wood fire pizza oven: https://www.youtube.com/watch?v=4kBPbb4YLrA

 

Or we can do a complete pizza night for you for $3000 for 120 people. This includes staff, we set up the whole thing, pack down and provide a huge DIY pizza grazing table for guests to make their own pizzes, which we will cook in the oven for them. We suggest this as a great option for the first night as a welcome gathering.

How many tables and chairs do you have?

Chapel: 140 white chairs

Wedshed: 140 timber cross back chairs, 20 timber tables (2.4x1m)

 

Is the 10.30pm curfew flexible?

No. All amplified noise and music will need to be turned off at 10.30pm on Friday and Saturday and 10pm on weeknights and Sundays. It may appear we have no neighbours, but we actually do and the noise can travel to them quite easily. Noise is a serious issue and must be adhered to and will be policed to ensure a great outcome for all. The Wedshed will be locked up and lights will be shut down at 10.30pm. This doesn’t necessarily mean the party is over, most guests go back to their cottages and gather around the firepits.

 

Do we have to supply our own firewood?

No, we’ll provide firewood for you!

 

Do you have a list of all the styling props that are included?

Sure do, click on the following link www.thewoodsfarm.com.au/styling

 

Do you have a list of recommended vendors?

Yes if you click on the following link you’ll get to see a list of vendors that have done previous weddings at The Woods Farm www.thewoodsfarm.com.au/vendors

 

 

What is the size of the concrete area where the caterers set up?

It fits a 6mx3m marquee.

 

Do you have the bed configuration for each cottage/Glamping tent?

For a lay out of the cottages go to www.thewoodsfarm.com.au/floorplan

For the layout of the large glamping tents go to: www.thewoodsfarm.com.au/southcoastglamping

 

 

Do you have a breakdown of the prices for each room type, so we have a rough idea of what to charge our guests?

 

Our general published rates are:

4 PERSON TENT: $400 Per Night

2 PERSON TENT: $300 per night

COTTAGE: $850 per night

 

Our rates fluctuate and vary depending on our occupancy and whether it’s peak/shoulder/low season. We’d recommend for you to offer a set price to all guests as it usually works out to be the same for 4 people to share a Glamping tent or 8 people to share a cottage.

 

Do you have trestle tables that the caterers can use?

We don’t have trestle tables available for kitchen use. These can be hired through local party hire companies such as SOUTH COAST PARTY HIRE or SHOALHAVEN PARTY HIRE.

 

Do the caterers have access to water and electricity?

Yes.

 

Do you have electricity in the bush chapel?

There’s no electricity in the bush chapel but we can run power to the chapel from the wedshed using an extension cord, which we can do for you. And we can do this in wet weather conditions too. Most celebrants have their own wireless operated PA system.

 

Can we book in a 2nd site visit to show our parents/friends/family around?

Of course! This is no problem, just head to our website and book a time that suits:

 

https://www.thewoodsfarm.com.au/bookings-checkout/wedding-inspection

 

 

Do you have a sample of a floorplan? Seated and cocktail style wedding?

We have pics of previous weddings, have a look at our real weddings and our wedshed  link which shows different wedding set ups. www.thewoodsfarm.com.au/styling

https://www.thewoodsfarm.com.au/wedshed

 

If our guests arrive earlier to the property, can they store their bags somewhere?

We don’t have a luggage storage or reception attended 24/7. We advise for your guests to keep any luggage locked in the car until the accommodation type is ready for check in.

 

Do the cottages have irons & iron boards?

Yes, each cottage has an iron and iron board.

 

Can we use the in-house speakers in the chapel?

No, the inhouse speakers are for use in the wedshed only.

 

What’s included in the wedding hampers? Do the Glamping tents get hampers too?

Our full wedding package has got 8 hampers included, one for each cottage (none in glamping tents). It includes; one bottle of wine, woods farm peanut brittle, woods farm shortbread, woods farm candle or similar items if we don't have these in stock. We can add a hamper for each tent for an additional $25 per hamper.

 

Do the Glamping tents have power?

No, Our fabulous Glamping tents run on solar powered lights. There’s a charging station in the Glamp Kitchen where guests can recharge their devices.

 

Is the water drinkable?

We don’t run on town water, we get it delivered or collect from the rain.  So, it’s not recommended to drink the water from the tap. Each cottage has a filtered (steel) water tap and we provide filtered water in the Glamp kitchen.

 

Can we book a separate cottage for the Thursday night or night before all our guests arrive?

4 weeks prior to your wedding, contact our reservation team to see if this is possible. We don't book further in advance than this as we keep the dates open for weddings and events. Please note, if you do book to arrive early you will not be able to bump in early and access the wedding shed or chapel early or start set ups prior to your booked wedding event dates. If we don't have back to back events, our team tend to take this day off and will not be available for questions or assistance. If you  arrive a day early, it would be as an accommodation guest only and a great chance to relax and soak it all in before the set ups start the next day. You will receive a text with access code to your cottage and that is generally the only interaction our accommodation guests have with our staff. However on the day of your wedding event check in, our team are all yours and will be there to help however needed.

 

Do you have the measurements of the wedshed?

Wedshed 10mx20m.

Indoor bar width 2.5m.

Glass doors 2.4m.

Outdoor deck 2.4mx20m.

You can see a diagram and pics here: https://www.thewoodsfarm.com.au/wedshed

Do any of the cottages have disabled access?  

Yes, the lay-out of the Flowerhouse is slightly different: 2x Queen, 1x Double (instead of twin) and 2x single daybeds. Disabled access; no bath and walk in shower plus wider hallways.

 

Do the cottages have aircon/heating?

Yes, each cottage has aircon/heating in the living area and pedestal fans in the bedrooms.

 

Does the wedshed have aircon/heating?

No, there’s the option to hire industrial fans or terrace heaters through www.scph.com.au

 

How many toilets and showers are there for the Glampers?

There are 3 toilets and 4 showers in our Glamping amenities block with a planned new costruction for glamping amenities in 2020.

 

Do you have a hot urn we can use for tea/coffee?

No, this is BYO.

 

Do we need to hire toilets for over 150 and can we connect to your sewer or septic?

Yes, you’ll have to hire 1 extra portable toilets for up to 200 guests, contact Kennards Hire Nowra for more info. There is no ability to connect to sewer.

 

Do you have powerpoints on the wedshed outdoor deck?

Yes we do, there’s a double on each end of the deck.

 

Are glasses, plates and cutlery included?

No we don’t provide crockery, this can be hired through www.scph.com.au

 

We are hiring an additional marquee, do we require flooring?

Yes, you will need flooring so as not to damage the grass. www.scph.com.au knows the dimensions and what will work here.

 

Can we have a timber dancefloor on the outdoor grass area?

Yes, but if the grass is damaged to a large degree we will need to charge to fix this.

 

We’re looking to get a coordinator on the day is there anyone you’d recommend?

Yes we definitely recommend to get a coordinator. Check out our list of recommended wedding coordinators on www.thewoodsfarm.com.au/vendors. Hoorah events and wedevent creators are two great ones!

 

We’re planning on having 200 guests, do we need to organise extra bins?

Yes, please contact our office to discuss pricing to book in an extra skip bin.

 

Can we store bags of ice in the cool room the night before?

Our cool room gets switched off overnight as it runs of a generator, so we recommend to get ice on the day of the wedding or hire an ice coolroom.

 

Are dogs allowed?

We allow dogs under 20kg in our cottages only, at an additional $150 pet fee per dog, per cottage per stay. No dogs allowed in our Glamping tents.

 

Where is yoga held? And do you provide yoga mats?

Yoga is held in our bush chapel, and yes we provide yoga mats for your guests.

 

Can we use the plates and glasses from the accommodation for our casual get together in the pool pergola the night before the wedding?

No furniture, tables, chairs or other items are to be moved from the cottages/glamping tents. Any kitchen equipment needed is BYO or can be hired through www.scph.com.au

 

Are we allowed to use confetti in the bush chapel?

No confetti may be used save for organic flower petals. Where flower petals are going to be used, please inform our team as they must be removed from the Chapel floor as soon as possible so as not to stain the timber and chairs.

 

Do you have any recommendations regarding transport to and from the Woods Farm?

Yes, we’ve got a variety of transport companies we work with depending on whether you’re after a bus/coach, taxi, or even helicopter; check out www.thewoodsfarm.com.au/vendors scroll down to Transport.

How many porta cots and high chairs do you have?

Each cottage has one highchair and one porta cot stored in the Queen room wardrobe. There are two spare high chairs in the wed shed.

 

Do you provide a microphone for speeches?

No, this is BYO.

 

Do you have speakers in the bush chapel?

No, this is BYO.

 

How do our guests know where to go upon arrival?

We are self-check in here at The Woods Farm. All guests do get sent a pre-arrival message with their check-in details 2 days prior to arrival.

 

How many people do the Glamping tents sleep?

Our large 10 Glamping tents can sleep up to 4 guests. 5 Tents include a King bed plus fold out sofa (double) and 5 tents include a King bed plus day bed with 2 single foam mattresses. Our medium tents sleep 2 people in a queen bed.

 

Could you please specify what linen is provided?

Does this include linen napkins as well? Bed sheets (incl. doonas) and bath towels are provided. We don’t have linen napkins, this is BYO or can be hired through www.scph.com.au

PHONE:         02 4401 2831           

MOBILE:        0447 309 047 or 0456 723 166

WEDDINGS:  hello@thewoodsfarm.com.au                             

ACCOMMO:  bookings@thewoodsfarm.com.au                         

FEEDBACK:   service@thewoodsfarm.com.au

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